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Project Manager Management Support MENA (JR2183) =================================================
The AO is a medically guided, not-for-profit organization, a global network of surgeons, and the world's leading education, innovation, and research organization specializing in the surgical treatment of trauma and musculoskeletal disorders. We are home to people from all over the world, from different backgrounds, with diverse talents and specialist areas. What binds us together is our passion for excellence, our dedication to our mission of improving patient care, and our understanding that we are stronger together: we are one AO. For more information, visit:
Project Manager Management Support MENA (JR2183) =================================================
Main Responsibilities
Work with Regional Managers and take over specific governance management tasks, including Board meeting support, agenda preparation, minutes writing, action tracking, and post-meeting follow-up activities.
Work with Regional Managers and support them in KOL and faculty management activities, including stakeholder engagement, meeting coordination, communications, and documentation.
Administer elections for regional boards, country councils, and other governance bodies, ensuring compliance with AO election regulations and processes.
Support Regional Managers in the daily operations and manage small, medium, and complex regional projects.
Additional Responsibilities
Coordinate and manage governance initiatives, committees, country councils, and board-related activities across the MENA region.
Support annual business planning cycles and regional operational planning processes.
Prepare, monitor, and track regional budgets and project expenditures in collaboration with Regional Managers and event owners.
Perform budget variance analysis, forecasting, financial monitoring, and reporting to support effective decision-making.
Coordinate large-scale international meetings, educational events, workshops, governance meetings, and hybrid programs, including travel, accommodation, logistics, vendor management, and virtual participation.
Lead administrative process improvements and workflow automation initiatives using Microsoft Power Automate, Microsoft Forms, and other digital solutions.
Prepare and maintain project documentation, timelines, risk registers, budgets, stakeholder records, and governance documentation.
Support strategic initiatives and special projects aligned with AO Foundation and regional objectives.
Accountable For
Support of Regional Managers in governance management activities.
Administration and successful execution of elections, nominations, and governance processes.
Planning, monitoring, and reporting of regional budgets and project expenditures.
Delivery of regional projects, events, and governance initiatives within approved timelines, budgets, and quality standards.
Maintenance of accurate project documentation, financial records, minutes, reports, and stakeholder communications.
Continuous improvement of operational processes and administrative efficiency through digital solutions and automation.
Main Requirements
Educational Requirements
University Bachelor's Degree in Business Administration, Management, Public Relations, Marketing, Finance, or a related field, or equivalent work experience.
Experience
Proven record of professional experience in business administration, project management, governance support, operations management, or event management (3-5 years).
Experience in budget planning, financial tracking, forecasting, and reporting.
Experience managing governance structures, boards, committees, elections, or member-based organizations.
Experience coordinating complex international projects involving multiple stakeholders and regions.
Experience in event and meeting management, including educational and governance programs.
Experience in process improvement and workflow automation.
Key Skills
Project Management \& Planning.
Strong organizational and project management skills.
Ability to prioritize work plans and handle multiple projects simultaneously with tight deadlines and changing priorities.
Project planning, execution, scheduling, and monitoring.
Strategic planning and operational implementation.
Risk identification, mitigation, and issue management.
Stakeholder management and cross-functional collaboration.
Fluent written and verbal English. Knowledge of additional languages relevant to the region is an asset.
Analytical Skills
Advanced Microsoft Excel skills, including Pivot Tables, Power Query, dashboards, advanced formulas, and reporting.
Data analysis and interpretation.
KPI development, tracking, and reporting.
Preparation of management reports and performance dashboards.
Financial and operational reporting.
Digital \& Automation Skills
Advanced Microsoft Office Suite (Excel, PowerPoint, Word, Outlook, Teams).
Microsoft Power Automate workflow design and automation.
Microsoft Forms administration and process design.
Process improvement and digital transformation mindset.
Data management and reporting tools.
An interesting and varied job in an exciting and innovative organization
The opportunity to be part of a highly committed international team
Modern infrastructure
High degree of flexibility regarding working hours and location (depending on operational requirements)
Generous pagacke of social benefits, including supplementary vacation days and pension scheme contributions
Internal skills training opportunities and support for continued education